Ensure Product Quality with Pre-Shipment Inspection in Nepal
Ensure Product Quality with Pre-Shipment Inspection in Nepal
Export-Quality Assurance by the Best Sourcing Company in Nepal
When sourcing from Nepal, especially for high-value goods like handmade products, herbal supplements, textiles, or pet items, ensuring quality before dispatch is essential. That’s why Pre-Shipment Inspection (PSI) is a key service offered by Sourcing Nepal, the best sourcing company in Nepal for global buyers.
This blog explains what PSI is, how it works, its importance for buyers and sellers, and why international clients rely on us for ethical sourcing and verified suppliers in Nepal.
What is Pre-Shipment Inspection?
A Pre-Shipment Inspection (PSI) is the final check done before goods are shipped. It takes place when at least 80% of the products are packed and ready for export. The main goal is to ensure the products meet your quality, quantity, and compliance requirements before they leave Nepal.Key aspects inspected include:
- Product quantity and specifications
- Workmanship and appearance
- Functionality or safety (if applicable)
- Labeling, barcoding, and packaging
- Export documentation and carton markings
PSI is especially vital when sourcing from Nepal, where many products are handmade or batch-produced, increasing the need for strict quality control.
How We Conduct Pre-Shipment Inspection at Sourcing Nepal
As part of our commitment to transparent, ethical sourcing from Nepal, we follow a standardized sampling procedure and global inspection benchmarks, including AQL (Acceptable Quality Limits).
1. Sampling Procedure : We use random sampling based on ANSI/ASQ Z1.4 (ISO 2859-1) standards. This helps us determine how many units from a batch should be inspected. For example:
- For an order of 500 pieces, the sample size may be 80 units.
- For an order of 2,000 pieces, we may inspect around 125–200 units, depending on the inspection level.
This ensures that inspection is statistically accurate and cost-efficient without checking every item.
2. Acceptable Quality Limit (AQL): AQL is a quality benchmark that defines how many defective items are allowed in the sample size. Typical AQL levels: AQL 2.5 for major defects AQL 4.0 for minor defects AQL 0 for critical defects If the number of defective units exceeds the AQL threshold, the inspection fails, and the shipment is put on hold until corrective action is taken.
3. What We Inspect: Our inspection includes:
- Quantity Verification – Ensuring the correct number of units are packed
- Product Specifications – Size, color, design, and materials match the order
- Workmanship Check – Checking for visual defects, uneven stitching, damage, or inconsistency
- Packaging Review – Ensuring strong boxes, correct labeling, moisture protection
- Carton Drop Test – For fragile or breakable items, we conduct standardized drop tests from multiple angles to simulate the shocks during handling and transit.
- Barcodes & Labeling – We check that all barcodes, product labels, and packaging information are correct, legible, and properly placed.
- Private Label Verification – For private label orders, we inspect all elements of branding—tags, inserts, printed packaging, and logos—to ensure they match your specifications.
- Product Functionality (if applicable) – If the product is meant to function (e.g., zippers, closures, buttons, lights), we test a sample of each to ensure everything works as intended.
- Export Documentation Review – We verify commercial invoices, packing lists, HS codes, certificates of origin, and other necessary documentation to ensure that the shipment complies with both Nepalese export and the buyer’s import regulations.
4.Pre-Shipment Inspection Report : Once the inspection is complete, we issue a Pre-Shipment Report which includes:
- Photographic evidence of packaging and products
- List of inspected items and sample size
- Any defects found (if applicable)
- Final result (Pass/Fail) based on the agreed AQL
- Recommendations (e.g., rework, approval for dispatch)
Benefits of Pre-Shipment Inspection
A thorough Pre-Shipment Inspection (PSI) offers immense value to both buyers and exporters. At Sourcing Nepal, our PSI service ensures your goods meet all expectations before they leave the country—minimizing costly mistakes and enhancing trade confidence.
1. Reduces Risk of Receiving Defective Goods: PSI helps identify damaged, defective, or substandard items before the shipment leaves Nepal. This protects international buyers from receiving products that don’t meet quality standards.
2. Ensures Accurate Quantity and Specifications: With quantity checks and product verification, you’re assured that the shipment matches your purchase order, including materials, sizes, colors, and product features.
3. Saves Time and Money: By catching problems before shipment, PSI avoids delays at destination ports, customs clearance issues, or the need for costly returns and replacements.
4. Boosts Trust Between Buyer and Supplier: When inspections are performed by a neutral third party like Sourcing Nepal, it builds transparency and trust—crucial for long-term sourcing relationships.
5. Ensures Proper Packaging for Global Transit: Our inspections verify strong, export-grade packaging, including drop tests, labeling, moisture protection, and barcoding—ensuring products reach their destination safely and professionally.
6. Facilitates Smoother Customs Clearance: Verified export documents and compliant labeling reduce the risk of your goods being held up at customs. This is key for bulk export from Nepal to regulated markets like the EU, USA, or Australia.
7. Supports Ethical and Verified Sourcing: Our PSI process reinforces ethical sourcing by ensuring that suppliers adhere to product and labor standards, and that goods are being sourced responsibly and legally.
8. Improves Buyer Satisfaction & Repeat Orders: Satisfied customers lead to repeat business. PSI helps exporters deliver exactly what buyers want—on time and at the expected quality level.
Ready To Import From Nepal?
📧 info@sourcingnepal.com
🌐 www.sourcingnepal.com
Frequently Asked Questions
A Pre-Shipment Inspection (PSI) is the final quality control step before goods are shipped from Nepal. It ensures that the products meet the buyer’s requirements for quality, quantity, packaging, labeling, and documentation. PSI reduces the risk of receiving incorrect or defective goods and is especially important when sourcing from Nepal’s handmade and export-focused industries.
Pre-Shipment Inspection is crucial because many Nepali products are handcrafted or small-batch produced, making quality variation more likely. PSI ensures consistency, verifies specifications, and provides peace of mind to global buyers. It also supports smoother customs clearance and strengthens transparency in ethical sourcing from Nepal.
Sourcing Nepal follows international inspection standards such as ANSI/ASQ Z1.4 (ISO 2859-1) for AQL-based sampling. Our inspections cover everything from visual checks, product dimensions, and functionality tests to packaging strength, labeling accuracy, and export documentation. We customize each inspection based on the client’s requirements.
Both parties benefit.
- Buyers gain confidence, reduce the risk of loss, and ensure compliance before dispatch.
- Exporters in Nepal improve their credibility, reduce disputes, and increase the likelihood of repeat orders by consistently delivering verified, export-quality goods.
Absolutely. Sourcing Nepal offers tailored inspection services. Whether you’re sourcing private label goods, fragile products, or herbal exports, we align our checklist with your brand standards and market regulations. You can also request real-time video reports or virtual inspections for added transparency.
